Guidelines

Grant Proposal Guidelines

The Archdiocesan Educational Fund recently broadened its scope by encouraging proposals for programmatic initiatives that spur fresh thinking and new action in Catholic education.

Grants are awarded on a one-time basis for a one-year period.

The Archdiocesan Educational Fund will also approach appropriate organizations with funding to explore solutions to various issues affecting Catholic education or youth, or to carry out the overall mission of the Fund to improve and raise the knowledge of our Catholic faith and make it a more meaningful part of our lives.

The Archdiocesan Educational Fund does not fund:

  • individuals or scholarships
  • capital projects, improvements, or renovations
  • capital campaigns
  • annual operating fund campaigns
  • special fundraising events benefitting individual schools
  • endowments
  • political organizations

All proposals are to be submitted through the online application portal by November 15.

A complete proposal application for funding in the 2018-19 year consists of:

  • Grant Application Form
  • Narrative Proposal
  • Proposal/Program Budget
  • Most recent annual report or one-page summary of 2016-17 goals and results

Funding Process, Application Guidelines, and Frequently Asked Questions

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GRANT APPLICATION PROCESS

The Archdiocesan Educational Fund announces revised grant application procedures and deadlines, beginning with the proposal cycle for grants payable July 1, 2018-June 30, 2019.

Beginning with this proposal cycle, all proposals will be accepted solely through the online portal system. No mailed copies will be evaluated.

TIMELINE

  • The 2017-18 proposal-grant cycle for 2018-19 funding closes on November 15, 2017. The proposal portal will close at 12:01 a.m. on November 16.
  • If necessary, the grant administrator will follow up with grant applicants on any additional information or clarification needed to provide an accurate profile for Grant Review Committee consideration.
  • Grant award and decline-to-fund letters are sent during the month of March. Grantees are asked to sign and return a copy of the grant award letter, agreeing to the terms of the grant. Letters are generally due four weeks following the date of the award letter.
  • Grant awards for the 2018-19 funding year are payable beginning July 1, 2018. Grantees are required to submit grant-related invoices to the Archdiocesan Educational Fund for their respective grant payments.

Frequently Asked Questions

The Archdiocesan Educational Fund does not fund individuals or scholarships; capital projects, improvements, or renovations; capital campaigns; annual operating fund campaigns; special fundraising events and/or sponsorships benefitting individual schools; social services programs; endowments; political activity or political advocacy organizations.

Grants are awarded on a one-time, one-year basis. On occasion, a two-year grant will be considered and awarded, but the grantee must reapply for the second year of funding through the standard proposal application process.

Catholic colleges: Yes, for initiatives that strengthen student understanding and practice of our Catholic faith through, for example, a series of Scripture studies, compelling theme-based retreats, days of reflection, other programs that increase understanding of Church teaching.

Secular institutions: Yes, support is restricted to Newman Club activity at the Philadelphia-area public and private non-Catholic institutions and is generally overseen by the Archdiocese of Philadelphia Office for Catechetical Formation.

As part of the proposal process, grant applicants might be invited to meet in the Arch-Ed Fund office with the Grant Review Committee to discuss the elements of their grant proposal. This is an opportunity to respond to specific questions and to elaborate on project/program details.

Site visits generally occur during the course of the funded program rather than as a component of the proposal application process.

Yes, in two words, impact and sustainability.

The Grant Review Committee will be looking for the expected program results as measured against the proposal objectives.

The committee will also look for indications of funding that will be required after the grant period ends, an associated funding strategy, and sources of anticipated follow-on funding.

The Grant Review Committee will look for the connection between the proposed program/project and the budget structured to carry it out. The program drives the budget. Applicants should not determine a desired grant award, e.g., $50,000, and create a program that backs into that amount.

Each grantee will be required to submit an interim report by January 15 of the funded year and a final report by July 31. Reporting guidelines are included with the grant award letter. Reports will be submitted through the online portal.

The board meets annually in February, and announcement of grant awards will be made during the month of March.

Grant funds are payable on projects/programs carried out from July 1 through June 30. Grantees are advised they must submit an invoice for their grant award, along with any project-associated invoices, to the grant administrator when funds are needed.

The grant management system closes the proposal portal at 12:01 a.m., November 16. All proposals must be submitted through this portal. We encourage grant seekers to plan their application process with enough time to edit their entries for submission by November 15.

Please contact Patricia Canning, grant administrator, at grantadminstrator@archedfund.org with questions on any aspect of Archdiocesan.