Archdiocesan Educational Fund
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The Archdiocesan Educational Fund encourages proposals for programmatic initiatives that spur fresh thinking and new action in Catholic education and ministry.
Grants are awarded on a one-time basis and generally for a one-year period.
The Archdiocesan Educational Fund will also approach appropriate organizations with funding to explore solutions to various issues affecting Catholic education or youth, or to carry out the overall mission of the Fund to improve and raise the knowledge of our Catholic faith and make it a more meaningful part of our lives.
All proposals are to be submitted through the online application portal. No mailed copies will be evaluated.
Optional: maximum of two one-page documents. Additional documents will not be reviewed.
Organizations are welcome to submit more then one proposal per cycle.
The Archdiocesan Educational Fund welcomes proposals from qualified applicants through the following process:
Organizations interested in applying for a grant are encouraged to complete an LOI form to determine eligibility and to describe the project or program that will be expanded further if invited to submit a full proposal. This is an optional step.
The intent of the LOI is to assist both the grant applicant and the Grant Review Committee in determining grant suitability and eligibility before a full proposal is prepared. Precise presentation of the project’s broad goal(s) is essential and should not be confused with the methods to carry out the proposed program or project. The LOI responses would be expanded if the applicant is invited to follow up with a proposal. Invitation to proceed to the proposal stage does not imply or guarantee that a grant award will be forthcoming.
The LOI may be submitted at any time throughout the year. This is a rolling process. Organizations are urged to plan a suitable amount of time to prepare a full proposal if invited to do so after receiving feedback on the LOI.
This preliminary step should be helpful to project directors and proposal writers in thinking through the particulars of a proposed program or project before moving directly to proposal. Any applicant is free to submit a proposal without completing the LOI step, but it should be especially helpful to those new to the Archdiocesan Educational Fund, to those who are uncertain about a match between the scope of a project and Fund interests, and to those who have not been successful in prior years.
Unlike the proposal application submitted through the online portal, the LOI is submitted by completing the form accessible either here or below on this page. The LOI is submitted to the Director of Grants Management. Click here for the LOI form.
Applicants may bypass the optional LOI stage and proceed directly to proposal submission.
The Archdiocesan Educational Fund will accept proposals on two deadlines for funding of grants payable in 2020-21:
November 1, 2019
May 1, 2020
July 1, 2020
August 15, 2020
All grant spending must be completed and invoices submitted by May 31 for reimbursement by June 30, 2020.
Grants are awarded on a one-time, one-year basis. On occasion, a two-year grant will be considered and awarded, but the grantee must reapply for the second year of funding through the standard proposal application process.
Catholic colleges: Yes, for initiatives that strengthen student understanding and practice of our Catholic faith, for example, through a series of Scripture studies, compelling theme-based retreats, days of reflection, examination of Catholic intellectual history, other programs that increase appreciation of Church teaching and of its thinkers, authors, and rich insights.
Secular institutions: Yes, support is restricted to Newman Club programming at the Philadelphia-area public and private non-Catholic institutions and is generally overseen by the Archdiocese of Philadelphia Office for Catechetical Formation.
As part of the proposal process, grant applicants might be invited to meet in the Arch-Ed Fund office with the Grant Review Committee to discuss the elements of their grant proposal. This is an opportunity to respond to specific questions and to elaborate on project/program details.
With some exceptions, site visits generally occur during the course of the funded program rather than as a component of the proposal application process.
Yes, in two words, impact and sustainability.
The Grant Review Committee will be looking for the expected program results as measured against the proposal objectives.
The committee will also look for indications of funding that will be required after the grant period ends, an associated funding strategy, and sources of anticipated follow-on funding.
The Grant Review Committee will look for the connection between the proposed program/project and the budget structured to carry it out. The program drives the budget. Applicants should not determine a desired grant award, e.g., $50,000, and create a program that backs into that amount.
Each grantee will be required to submit an interim report by January 15 of the funded year and a final report in June-July. Reporting guidelines are included with the grant award letter. Reports will be submitted through the online portal.
The board meets annually in February to determine awards requested in the November 1 sequence. The board evaluates grant requests from the May 1 sequence in June.
Grant funds are payable on projects/programs carried out during the July 1-June 30 academic/fiscal year. Grantees are advised they must submit an invoice for their grant award, along with any project-associated invoices, to the Director of Grants Management when funds are needed.
Please contact Patricia Canning, Director of Grants Management, at firstname.lastname@example.org with questions on any aspect of Archdiocesan Educational Fund programs and guidelines.